Frequently Asked Questions

Can I change my order once I have paid the deposit?

Yes, you can subtract your rental items up to 30 days prior to your event. However, you are still responsible for the original deposit payment made. The deposit is non-refundable 14 days after the payment is made. You can add rentals up to the day of your event (subject to availability). We always recommend reserving higher numbers and bringing them down instead of adding so you don’t run the risk of running out of rentals if we are sold out.

How does the delivery work?

We deliver the rentals at the closest ground level entrance we can access with our trailer or a large truck. Please let us know of any special requirements to access property (elevator, hills, stairs, rough roads, single lane road…). If there is a special requirement, additional fees may apply. If you need your rentals to be delivered at a specific time frame, an additional fee may apply. Yes, it is true we do not have a delivery fee for rentals in the South Lake Tahoe area for any orders of $300.00 or more. For events outside the South Lake Tahoe area, we do have a mileage fee charged one way. If the event is in an area that requires a fee to enter the area (e.g. state parks), the customer is responsible for the fee.

Is same day pick up an option?

We offer same day pick up to 10pm, but additional fees may apply.

Do you set up rentals?

Set up is included with a few items such as dance floors and 20×40 tents. Set up for additional items needs to be reserved in advance and there is an additional cost. If the customer doesn’t need help with the set-up, rentals will be delivered at the closest ground level entrance that we can access with our trailer or large truck and should be returned to the same area for pick-up. Upon pick-up, all items must be stacked in the same way and location they were delivered. If at the time of pick up, the rental items are still up, we reserve the right to charge a break down fee. 

What is the payment policy?

We require a 50% deposit up front to secure your rentals, the deposit is non-refundable 14 days after payment. The remaining payment is due 30 days prior to the event. The full amount is non-refundable after final payment.

What is the damage waiver policy?

Our damage waiver is 10% of the total rentals and it is fully refundable if rental items are returned in the same condition. If there is any damage, we subtract the cost of the damaged item from the damage waiver and return the rest to the customer.

What is the weather policy?

We cannot control the weather so that’s why we ask clients to have a contingency plan for inclement weather. In Tahoe it is common for rain, wind, and even snow in the summer! Our wood rentals and all dance floors must remain dry. It is the client’s responsibility to ensure they do not get wet. Tents or covered structures can suffice to keep rentals dry but must provide 100% coverage of all rentals. If inclement weather is predicted and the client cannot provide adequate coverage for rentals they will not be delivered. If appropriate coverage can’t be provided by the client, Tahoe Event Rentals reserve the right to not deliver the rentals, and no refund will be issued. All damage to rentals because of rain, snow, hail or water will be billed to the client. If a severe weather event is predicted that may impact an event regardless of coverage Tahoe Event Rentals reserves the right to cancel an event for safety reasons. If this happens a refund will be issued.

How long is the rental period for?

We offer deliveries and pick up 7 days a week. Rental fees are for 24 hours, but multiple day rental is available for an additional fee.

What are the requirements for installing the dance floor?

Ground must be leveled for the dance floor to be installed. Dance floor cannot be installed on dirt or sand. It can be installed on grass, woodchips, or hard surfaces. Any irrigation system must be turned off during the use of the dance floor. If there is inclement weather in the forecast, the client must ensure the dance floor will have full coverage in order to have the dance floor installed. Please refer to the weather policy under our POLICIES, TERMS AND CONDITIONS.